Planning Parking for Special Events
ECU Dance majors practice their part in Dance @ Wright 2017 on Friday, October 27, 2017. (ECU Photo by Rhett Butler)
ECU Parking and Transportation Services recognizes special events serve an important role in achieving the University’s mission. The department understands the related parking and transportation needs must be supported. Parking must work with departmental event planners to ensure a positive experience for event attendees and the university community.
What is a Special Event?
A special event is defined as any activity or series of activities held on ECU property which requires the use of parking services beyond those normally provided. Such activities occur beyond the University’s typical daily business and must be planned carefully to minimize any potential disruptions to University parking, traffic flow, and/or service access. Special events include but are not limited to theatrical performances, art exhibitions, concerts, athletic contests, fairs, festivals, conferences, parades and workshops.
When Should You Notify Parking?
There are a number of special events occurring at the university on a daily basis. Many of these events invite guest outside the campus community which can cause parking lots to become full that may not normally be. Consequently, it is important to plan ahead. It is the responsibility of the department, group, or individual hosting/planning a special event to notify Parking and Transportation Services at least two weeks prior to the start of an event in order to arrange parking accommodations. A general rule is “the larger the event, the more notice is needed.” The costs associated with special event parking and transportation services are the responsibility of the special event sponsor or host.
Pirate Athletic event parking is coordinated by ECU Athletics. Athletic event parking arrangements are posted at the Pirate Athletics website: www.ecupirates.com
Smaller Events
Contact Parking and Traffic Services if you have a special guest or a small activity that can be accommodated through the use of parking permits and parking in the appropriate zone. With few exceptions, all visitors and guests are required to display a valid ECU parking permit. Department’s may purchase Departmental Guest Permits for a nominal fee. For more information on Departmental Guest Passes click here.
Develop a parking plan.
The following factors influence your event’s parking arrangement:
- When is the event?
- Where is the event?
- Who and how many will be attending – visitors, special guests, dignitaries, general public, staff, student, faculty?
- Is the event open to the general public?
- How will attendees arrive – personal vehicle, bus?
- Do attendees require ADA accessible accommodations?
- Does the event have special logistical needs?
- What is the requested parking accommodation?
- Does the event coincide with other events?
- Research other campus activities and decide if campus resources are available to support your event.
- Does the event require off-core parking and shuttle service?
- Does the event have the budget available to pay for parking?
Services Provided
ECU Parking & Transportation will help plan the parking arrangements for your event. We will discuss the event with you and develop a parking plan that is suitable for the event while minimizing the impact on the daily operation of the University.
Some event arrangements may require parking personnel to perform services beyond planning. A per hour labor fee is associated with services such as parking space reservation, way finding sign installation, and parking direction.
Click here for pricing/fees associated with special event parking services.
Or contact Parking and Transportation Services at eventparking@ecu.ecu or by phone at 252-328-2863 to make special event parking arrangements.